BOARD OF
July 3, 2017
320 Robert S.
Kerr, Room 204
1. Call to order.
2. Notice of the meeting was posted Thursday, June 29, 2017.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, June 28, 2017, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The following items, No. 5
through 12, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated
Benefits Resources in the amount of $56,914.37 for period ending June 27, 2017,
pending notification of encumbrance to Jackie Wilson, County Treasurer's
Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 673590 through
673891 for Oklahoma County in the amount of $89,170.60 pending notification of
encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive cancelled checks as follows:
(Document Received)
Check
No. 101007694 dated May 1, 2017 to Staples, in the amount of $685.26. Vendor
never received check. Re-issue on 7-3-17.
8. Discussion and possible action for
approval of Tin Horn Installation. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
(Document Received).
2-2017-14 $894.11
2-2017-15 $475.53
9. Receive the following litigation:
Case No.
TC-2017-028 Tort Claim
10. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
UB-V, Inc 14-372-5440; DELUXE SUB ADDITION; LOT
251; BLOCK 000
UB-V, Inc 14-372-5520; DELUXE SUB ADDITION;
LOT 252; BLOCK 000
Rafael Hernandez Crescencio 10-886-7280; SHERWOOD PARK
ADDITION; LOTS 39 & 40; LOT 000; BLOCK 006
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
11. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of Oklahoma County Emergency Management. These items were sold at State Auction, and with the requested disposal will be removed from inventory in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) 1985 Ford F350
Brush Pumper Truck, c/n SP302-00023, s/n 1FDHF38L1FKB61404, acquired 08/23/1985
from a vendor not on file, transferred from Oklahoma County District No. 2, for
$11,903.00; Approved for surplus 08/31/2016 on Resolution #160-16; Sold
10/14/2016 to for $990.00
One (1) Wagon Mate 374
Gallon Fiberglass Water Tank, c/n SP649-00058, s/n 80-004, acquired 04/10/1980 from
Wagon Mate Industries, Inc., 1022 E. Madison, Oklahoma City, OK 73111 for
$740.00; Approved for surplus 09/21/2016 on Resolution #166-16; Sold 10/14/2016
to for $10.95
One (1) 250 Gallon Wagon
Mate Water Tank, c/n SP649-00065, s/n 820604, acquired 01/01/1982 from Wagon
Mate Industries, Inc., 1022 E. Madison, Oklahoma City, OK 73111 for $689.90;
Approved for surplus 03/06/2014 on Resolution #54-14; Sold 10/14/2016 to for
$22.50
One (1) Wagon Mate 250
Gallon Fiberglass Water Tank, c/n SP649-00070, s/n 8206609, acquired 06/06/1982
from Wagon Mate Industries, Inc., 1022 E. Madison, Oklahoma City, OK 73111;
Approved for surplus 09/21/2016 on Resolution #166-16; Sold to for $10.95
One (1) Midwest 300 Gallon
Fiberglass Water Tank, c/n SP649-00095, acquired 07/12/1989 from Chief Fire
& Safety Co., Inc., 927 S. 4th, Chickasha, OK 73023 for $830.00;
Approved for surplus 09/21/2016 on Resolution #166-16; Sold to for $22.50
One (1) Midwest 300 Gallon
Fiberglass Water Tank , c/n SP649-00096, acquired 07/12/1989 from Chief Fire
& Safety Co., Inc., 927 S. 4th, Chickasha, OK 73023 for $830.00;
Approved for surplus 03/16/2014 on Resolution #54-14; Sold to for $30.66
One (1) Midwest 300 Gallon
Fiberglass Water Tank , c/n SP649-00097, acquired 07/12/1989 from Chief Fire
& Safety Co., Inc., 927 S. 4th, Chickasha, OK 73023 for $830.00;
Approved for surplus 03/16/2014 on Resolution #54-14; Sold to for $22.50
12. Discussion and Possible action to approve the transfer T-13-17 of equipment from the inventory of the Oklahoma County Sheriff s Office back to the Oklahoma County District Attorney. This item was originally transferred to OCSO in accordance with Court Order CJ-2010-3230. (Document Received)
One (1) 2007 Chevrolet Monte Carlo, c/n B612-00506, c/n 2G1WL15C679133560, acquired 11/21/2014 from the Oklahoma County District Attorney in accordance with court order CJ-2010-3230
End of Consent Docket
13. Awards. Tabulation of bids from the
Central Purchasing Department with recommendation for selection of lowest and
best bid:
11706833 Trailer Mounted Hydro Excavator
District No. 2
14. Discussion and possible action to approve
Resolution ____________, Ordinance of the Commissioners
of the County of Oklahoma establishing the Nine-One-One Emergency Telephone Fee
Rate for Calendar Year 2018. Requested by Brian Maughan, County Commissioner,
District No. 2. (Document Received)
District No. 3
15. Discussion and possible action to allow access to the Oklahoma County Parking Garage, the Oklahoma County Annex Building and First Floor of the Oklahoma County Courthouse on Saturday, August 5, 2017 from 7:00 am to 2:00 pm to the Family Law Section of the Oklahoma Bar Association, for use in the annual Trial Advocacy Institute. Requested by Ray Vaughn, County Commissioner, District No. 3.
16. Discussion and possible action to accept
the following Easement
for Oklahoma County Project 178-2016-1, Roundabout at 178th &
Meridian. This property is located in the Southwest Quarter of Section 26,
Township 14 North, Range 4 West of the Indian Meridian, Oklahoma
County, Oklahoma. (Complete legal descriptions hyperlinked). This
Easement is being granted to Oklahoma County by Russell R. Hunt, Jr. and
Shara D. Hunt, husband and wife, in the amount of $5,000.00. Requisition
No. 11706760 has been issued to Russell R. Hunt, Jr. in the amount of $5,000.00
from Highway Cash/Highway District No. 3 (11109300), contingent upon
encumbrance of funds. Requested by Ray Vaughn, County Commissioner,
District No. 3, and has been approved as to form and legality by Gretchen
Crawford, Assistant District Attorney. (Document Received)
County Clerk
17. Discussion and possible action to approve contract for services between SGRisk, LLC, and the Board of County Commissioners of Oklahoma County, for actuarial services on Oklahoma County Workers Compensation to commence on July 1, 2017, and continue through June 30, 2018. Requisition No. 11800702 has been issued to Stergiou & Gruber Risk Consultants, LLC., in the amount of $3,500.00 from Workers Compensation/ Professional Services-Auditing Accounting (4020/0001/54452), contingent upon encumbrance of funds. Requested by David B. Hooten, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve an agreement with Co-Data, Inc. for CD s of ROD/UCC images and/or FTP access to imaged documents. Co-Data, Inc. agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents. The term of this agreement shall begin on July 1, 2017, and end on June 30, 2018. Requested by David B. Hooten, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
19. Discussion and possible action to approve an agreement with Chicago Title Oklahoma for CD s of ROD/UCC images and/or FTP access to imaged documents. First American Title & Company agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents. The term of this agreement shall begin on July 1, 2017, and end on June 30, 2018. Requested by David B. Hooten, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
20. Discussion and possible action to approve agreement with Oklahoma City Abstract & Title Company for CD s and/or FTP of ROD/UCC images. Oklahoma City Abstract & Title Company agrees to pay the charge of $13.00, plus shipping charges (if any), for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2017, and end on June 30, 2018. Requested by David B. Hooten, County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
21. Discussion and possible action to approve agreement with First American Title & Trust Co. for CD s and/or FTP of ROD/UCC images. Capitol Abstract & Title Company agrees to pay the charge of $13.00, plus shipping charges for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2017, and end on June 30, 2018. Requested by David B. Hooten, County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
22. Discussion and possible action to approve
an agreement with American Eagle Title Insurance, for CD s of ROD/UCC
images and/or FTP access to imaged documents. American Eagle Title Insurance
agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of
imaged documents. The term of this agreement shall begin on July 1, 2017, and
end on June 30, 2018. Requested by David B. Hooten, Oklahoma County Clerk, and
approved as to form and legality by Aaron Etherington, Assistant District
Attorney. (Document Received)
23. Discussion and possible action to approve
agreement with Stewart
Abstract & Title of Oklahoma, for CD s and/or FTP of ROD/UCC
images. Stewart Abstract & Title of
24. Discussion and possible action to approve an agreement with Zillow Group, Inc. for CD s and/or FTP of ROD/UCC images. Zillow Group, Inc. agrees to pay the charge of $13.00, plus shipping charges (if any), for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2017, and end on June 30, 2018. Requested by David B. Hooten, County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
25. Discussion and possible action to approve an agreement with Texas File for CD s and/or FTP of Real Estate/UCC images. Texas File agrees to pay the charge of $13.00 for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2017, and end on June 30, 2018. Requested by David B. Hooten, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
26. Discussion and possible action to approve an agreement with Underground Vault & Storage for the annual storage of approximately 2,532 boxes for FY2018. Requisition No. 11800631 has been issued in the amount of $7,596.00 to Underground Vaults & Storage Inc. and payable upon encumbrance of funds. Requested by David B. Hooten, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
27. Discussion and possible action to approve an agreement with Underground Vault & Storage for the annual storage of approximately 2,000 boxes for FY2018. Requisition No. 11800637 has been issued in the amount of $12,000.00 to Underground Vaults & Storage Inc. and payable upon encumbrance of funds. Requested by David B. Hooten, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Facilities
Management
28. Discussion and possible action to approve
Storage Lease Agreement between Oklahoma County and
Naifeh Realty Company for lease of space at 911 and 919 S.W. 4th,
Oklahoma City, Oklahoma. The term of lease shall begin on July 1, 2017, and end
June 30, 2018. Requisition No. 11800295 has been issued to Naifeh Realty Co.
Inc., in the amount of $117,975.00, from General/General Government/Building
Space Storage (1001/1100/54103) contingent upon the encumbrance of
funds. Requested by Keith Monroe, Director, Facilities Management, and approved as to form and
legality by Aaron
Etherington,
Assistant District Attorney. (Document Received)
Juvenile
Bureau
29. Discussion and possible action to approve the Service Agreement between Compu-Time Corporation and the Oklahoma County Board of County Commissioners on behalf of the Oklahoma County Juvenile Bureau for the NOVA Time SaaS system. Service/usage fees paid monthly are calculated on a number of employees and users per month basis, not to exceed $6,000. Requisition 11800311 has been issued to Compu-Time Corporation, and contingent upon encumbrance of funds. This Service Agreement shall be effective July 1, 2017 through June 30, 2018. Requested by J me Overstreet, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
30. Discussion and possible action to approve
Standard Service Contract between the Board of County
Commissioners, on behalf of Oklahoma County Sheriff s Office and Lexis-Nexis, a
division of Reed Elsevier, Inc. for Law Database Access, Oklahoma Enhanced with
Full Shepard for two users. Agreement shall begin on July 1, 2017, and
terminate on June 30, 2018. Requisition No. 11800466 in the amount of $4,164.00
has been issued to Lexis-Nexis, a Division of Reed Elsevier Inc., from Special
Revenue Fund/Commissary/Subscriptions (1161/5111/54030), contingent upon
encumbrance of funds. Requested by P.D. Taylor, Undersheriff, and approved as
to form and legality by Aaron Etherington, Assistant District Attorney. (Document
Received)
31. Discussion and possible action to approve
Standard Rental Contract between Oklahoma County Sheriff s
Office and Francotyp-Postalia Inc. for Rental of FP-PostBase 20, postage meter
with color touchscreen 5lb Postage Scale and envelope moistener. Agreement
shall begin July 1, 2017, and terminate on June 30, 2018. Requisition No. 11800461
has been issued to Francotyp-Postalia Inc. in the amount of $384.00 from
Sheriff Special Revenue Fund/Prisoner Boarding Fee/Equipment-Other
(1161/5110/54109), contingent upon encumbrance of funds. Requested by P.D.
Taylor, Undersheriff, and approved as to form and legality by Aaron
Etherington, Assistant District Attorney. (Document Received)
32. Discussion and possible action to approve
contract renewal between Oklahoma County
Sheriff s Office and Cummins Allison for maintenance agreement for JetScan 4062
Currency Scanner. Agreement shall begin July 1, 2017, and terminate on June 30,
2018. Requisition No. 11800449 has been issued to Cummins Allison Corp. in the
amount of $316.00, from Sheriff Service Fee/Sheriff/ Equipment-Vendors
(1160/5100/54157), and Requisition No. 11800448 has been issued to Cummins
Allison Corp. in the amount of $316.00, from Sheriff Special Revenue/Sheriff/
Equipment-Vendors (1161/5100/54157) contingent upon encumbrance of funds.
Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by
Aaron Etherington, Assistant District Attorney. (Document Received)
33. Discussion and possible action to approve
contract between Oklahoma County
Sheriff s Office and Mitchell 1, A SnapOn Company for Subscription for Basic
Shopkey 5 for Goverments. Agreement shall begin July 1, 2017, and terminate on June
30, 2018. Requisition No. 11800467 has been issued to Mitchell Repair
Information Co LLC dba Mitchell 1, A SnapOn Co. in the amount of $1,728.00,
from Sheriff Service Fee/Fleet/ Subscription (1160/5105/54030), contingent upon
encumbrance of funds. Requested by P.D. Taylor, Undersheriff, and approved as
to form and legality by Aaron Etherington, Assistant District Attorney.
(Document Received)
34. Discussion and possible action to approve annual service agreement for RADCare Level 1, dedicated toll free telephone support 24x7, priority handling of calls, replacement parts on a specific Airmux micro wave radio link. Serial numbers 1509001641, 1509001620, 1509001638, 7C04101050000314, effective July 1, 2017 through June 30, 2018. Requisition No. 11800460 has been issued to Cutter Networks Inc. in the amount of $546.00, from Sheriff Service Fee/Sheriff/Equipment Maintenance (1160/5100/54157), contingent upon encumbrance of funds. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
35. Discussion and possible action to approve Standard Rental Contract between the Board of County Commissioners, on behalf of Oklahoma County Sheriff s Office and BadgePass, Inc. Annual Maintenance Agreement for Data Card CP80 ID Printer Serial No. P95550 for FY2016-2017. Effective July 1, 2017 through June 30, 2018. Requisition No. 11800447 has been issued to Badgepass, Inc. in the amount of $2,410.00, from Service Fees/Courthouse Security/Equipment-Vendor Maintenance (1160/16051/54157), contingent upon encumbrance of funds. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
36. Discussion
and possible action to approve Jail Services Agreement
between the City of Choctaw and Oklahoma County for the boarding of municipal prisoners.
The City of Choctaw agrees to pay the County a rate of $42.88 per prisoner per
day. This agreement shall commence July 1, 2017, and shall terminate June 30,
2018. Requested by
P.D. Taylor, Undersheriff, and approved as to form and legality
by Aaron Etherington, Assistant District Attorney. (Document Received)
Social
Services
37. Discussion and possible action to approve contract for services between the Board of Oklahoma County Commissioners, on behalf of Oklahoma County Social Services and RPHS, Inc., to provide relief pharmacist services for the Oklahoma County Pharmacy. Amount payable under this contract is not to exceed $4,000.00. Requisition No. 11800505 has been issued to RPHS, Inc., in the amount of $4,000.00 from General Fund/Social Services (1001/6100), contingent upon encumbrance of funds. Agreement to be effective July 1, 2017, through June 30, 2018. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
Recurring Agenda Items:
38. Approve all claims, list available for inspection
in the office of the County Clerk, Room 201. (Document Received)
39. Discussion and possible action to approve
Resolution No. __________ approving Blanket Purchase Orders as submitted by
each department, list available for inspection in the office of the County
Clerk, Room 201. (Document Received)
40. Citizen participation: Citizens may address the Board during
open meetings on any matter on the agenda. On any item not on the current
agenda, citizens may address the Board under the agenda item Citizen
Participation . Please fill out a Citizen s Participation Request form
located outside the Board Meeting Room (Room 204) and give to the recording
secretary. Citizen Participation is for information purposes only, and the
Board cannot discuss, take action or make any decisions on matters presented
under Citizens Participation. Citizens are requested to limit their comments to
five minutes.
41. Commissioners Comments/General Remarks:
42. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9,
new business is defined as any matter not known about or which could not have
been reasonably foreseen prior to the time of posting the agenda.
43. Adjourn at __________ until 9:00 a.m.,
Wednesday, July 12, 2017.
NAME OF PERSON REPORTING: David B. Hooten, County Clerk
TITLE: SECRETARY TO:
Board of
SIGNATURE: David
B. Hooten, by:
County Clerk Deputy